Complete Features List
What can Intervals do? Here is a comprehensive list of the standard features included with every Intervals account.
Break down projects into smaller tasks and track your team's communication and progress on each one. Custom task workflows enable you to adapt Intervals to match the way your team works.
Every comment and every update is recorded on every task. Intervals keeps a detailed auditable history on each task, so you know exactly what happened and when.
Set up your account the way you want it to work. Custom workflows give you control over how your projects are managed, how your time is tracked, and what your reports look like. Intervals was built to be flexible and will adapt to your methodologies.
Work request queue
Collect client work requests and ticket submissions in one central queue. Assign the work and monitor progress in real time, while also tracking every update and hour spent until the work is complete.
Create projects and tasks for the workflows that are most often repeated, and save them as templates. When you are ready to kick off a new project or job, Intervals will do the mundane work of creating it for you, complete with the correct delivery dates.
Group your tasks into waterfall-style milestones or agile-friendly sprints. Milestones include additional metrics and visual graphs ideal for breaking down larger projects into workable segments. Focus on the work that matters most in the moment.
Define your own custom listing of task priorities and give them each a color. Red, for example, can be used to signal higher importance, while green let's your team know the task can wait.
Define your own custom task workflow comprised of statuses. Update your tasks with their current status as you work through them, so anyone following up on the task knows exactly where it was left.
What we call "modules" are a list of customizable task categories that you can fine-tune to fit your needs. Create modules to categorize your tasks so you can quickly find them and run targeted reports.
Find out which tasks were updated most recently. Additional filter settings enable you to zero in on tasks recently updated by a certain person or within a given timeframe.
Lightweight resource allocation
Review how much estimated time is allocated to each task assignee. Our basic resource allocation report shows you who is available to take on more work.
Organize and manage your tasks using Kanban principles. Our Kanban board presents a visual management system for moving tasks through their workflow and updating them along the way.
Track time effortlessly on projects and tasks. Our time tracking features include custom categories, so your team can run detailed reports and find out exactly where their time is going.
Let Intervals track your time for you. Start and stop timers as you work throughout your day, then apply each one to the relevant project or task. Timers can increase your billable time by up to 30%!
General project estimates capture expectations before a project begins so you can evaluate progress in real time. Reports that break down estimates and actuals complete the feedback loop that will undoubtedly improve the accuracy of your future estimates.
Keep track of your team's time with weekly timesheets that show how much time each person is spending on projects each day. Timesheets can also be reviewed and approved to preserve snapshots of past work weeks.
Detailed task estimates provide a baseline for measuring how your team performs on the specifics. And task listings and views report the amount of time remaining on each task, so you know when you're getting close to going over the estimate.
Schedule your favorite reports to be automatically delivered to your team on a recurring basis. You decide when to send the reports and who they should be sent to.
Download and share reports
Download any report as a PDF and share it with your client. Or, email it directly to them from your account. Reports can also be exported as Excel spreadsheets, so you can crunch the numbers your way.
Visual dashboards and detailed reports provide both high level overviews and low level deep dives into your projects. Quickly analyze your efforts and respond in real-time to keep projects under budget and on time.
Visualize your projects, milestones, and tasks on a timeline to get an overview of your current schedule. Use the filter options to focus in on the work going on today, and to zoom out and see what's coming tomorrow.
Fast and flexible
Advanced reporting options enable you to segment your data by project, person, task, and more. And, the ability to filter your data using an infinite number of combinations.
Find out exactly where your time is going. Time reports provide a detailed accounting of every minute spent on every task.
Measure your team's productivity and discover ways to improve efficiency. Task centric reports provide metrics that answer questions around how many tasks are being managed, and how long it's taking to complete them.
High level overviews and dashboards provide health checks on your project landscape, so you can monitor your current workload across your entire business.
Filter your calendars using custom views and focus on the work that matters most. Our interactive calendars include the ability to drag and drop for rescheduling your projects, milestones, and tasks.
Collaboration and communication
Our unique blend of comprehensive workflow management and time tracking enables your team to collaborate and communicate on every last detail, so that every project you deliver is a success.
Upload documents from your computer or share them from Google drive. Associate documents with projects, milestones, and tasks, so that your team can access the most relevant information when and where they need it most.
Visual dashboards for each project provide a general breakdown of work. Quickly gauge project health and find out how the budget is being utilized and where time is going.
All project related activity is recorded and can be audited any time. You also have the option to receive an email digest daily in your inbox, or subscribe to an RSS feed to be informed of updates immediately.
Jot down project related notes and keep them organized in one place. The option to make a note private let's you control who on your project team can and can't read it.
Create templates that capture a typical workflow for projects that have a repetitive nature. Then simply copy the project template each time a new project kicks off.
Create a listing of stakeholders from the client company who might be involved in the project. When it's time to reach out, you'll know to get in touch.
Client overviews roll up every project and present them as visual dashboards, so you can take a step back from a single project and get a picture of overall client satisfaction.
Lightweight CRM tools help you keep track of clients and company contacts for each project. Keep everyone in the loop while managing projects and run reports by client to gauge overall profitability.
Create a login for your clients so they can review the latest status of their projects. And, you have the option to allow them to comment on tasks, so that they can actively participate in moving work forward.
Enter the budget amount on each project and define a notification threshold as a percentage. Intervals will notify you the moment the amount of billable work exceeds your limit.
Compare estimates to actuals
Break down project estimates based on the number and type of hours expected. Compare the actual value of billable work to the original estimate in real-time, and keep your projects from going over budget.
Keep track of client payments on each project as the work progresses. Intervals will compare payments to your billable work and calculate the outstanding balance up to the minute on each project.
Maintain an accounting of expenses and costs in addition to your hourly billing. Review project dashboards and expense reports any time for an accurate snapshot of the current budget.
Dashboards and reports compute the billable amount of work on each project relative to how much the client has paid, so you know exactly how much money you're owed.
Generate detailed invoices based on the actual time worked, or create your own invoices from scratch. Intervals gives you time tracking and billing in one app, so you can simplify invoicing and get paid on time.
Intervals will generate exquisitely detailed invoices for you — built with your time tracking data and formatted the way you want it. Give your clients the billing details they want with just a few clicks.
Build custom invoices for your billable services and deliver them directly to your clients. Let Intervals keep track of your accounts payable so you focus on doing the work you love.
Intervals invoices support secondary taxes for businesses that are required to collect Canadian GST, Quebec PST, and other similar taxes.
Every plan (except Lite) includes unlimited users. Create a login for everyone on your team without having to worry about paying an extra licensing fee for each person.
Multiple user levels
Various user levels give you control over what type of information people can and can't access. Additional configurations are available on each user level, so you can fine tune user access.
Create a team for each project so that people can collaborate with one another while focusing on just the projects they are assigned.
Individual time zones
For teams that are distributed around the world, Intervals lets each individual set their own time zone. This way, everyone can see what happened relative to their day.
Make Intervals your own with different visual themes, branding options, and advanced CSS customization. If one of our many color palettes doesn't match your logo, customize your CSS to get exactly the look you want.
Choose the date, time, and currency formats for your region. Intervals supports locales from all over the globe, so you can track and bill for your work from anywhere in the world.
Make your account URL your own with several different top level domains to choose from, and a unique subdomain of your choosing. Make your domain part of your brand.
Make Intervals manage your work the way you want it to. Custom workflows provide the flexibility your business needs to manage client work from beginning to end.
Manage projects, update tasks, track time, and more from anywhere. The mobile app puts a suite of indispensable features at your fingertips, so you can still get work done even when you can't be at your desk.
A RESTful programming interface gives you unfettered access to your data. Extend the Intervals platform with your own customizations. Whether that be extending functionality or creating custom reports, the API enables any developer to build anything they want.
Share your data with your favorite apps and expand the Intervals platform. Ship your time tracking data to a billing platform or alert your team to a new work request. The possibilities are endless. Third party integrations include Slack, QuickBooks, Google, and more.
Our support team provides personalized email support with quick responses, even during evenings and weekends. We take the extra time to understand each inquiry and communicate clearly with our customers.
Download one of our Excel templates to get started importing your data. Intervals will help you map and preview your data before the actual import. Data imports get you up and running quickly.
Download the results of a report to continue manipulating the numbers in Excel, or export all of your account data. It's your data, so we believe it should be easy to export.
Filter your calendars, task listings, and other views using various different filters and create an infinite number of ways to manage and track your current workload. Plus, filters can be saved for later so you can quickly access your favorite views any time.
Create detailed invoices based on your time tracking data and copy them to your QuickBooks Online account.
Export invoices from Intervals in a Xero-friendly format. Save time importing your invoices into Xero instead of having to manually recreate them.
Easily sync Intervals invoices with this popular cloud accounting platform. Track your time and manage your work in Intervals, then sync your invoice to FreshBooks and bill your clients.
Export IIF files of your Intervals time tracking data from a timesheet or report. Then import the files into QuickBooks to generate invoices, run reports, and do payroll.
Notify your team on Slack when incoming work requests arrive in the queue.
Attach your Google Drive documents to projects, milestones, and tasks — so your team has the supporting documentation they need to keep working.
Import all of your projects, people, and to-dos from Basecamp. If you find yourself outgrowing Basecamp, this integration is a great way to try Intervals with your data.