Intervals Tour

Project Management, Task Management, Time Tracking, and Beyond

Staying organized can be a challenge, particularly when juggling numerous projects and team members. Intervals serves as a centralized hub for project management, task management, and time tracking, providing essential organization for your team’s endeavors.

Get Organized
Two Minute Introduction
Intervals Two Minute Introduction
Running Time: 1:48

Why Intervals?

Intervals is a robust online task management and time tracking software, specifically designed for small businesses. Our platform is built with a focus on accountability — to your clients and your team. Track your work seamlessly and leverage powerful reporting features to see exactly where your time is spent, ensuring projects stay on time and within budget.

  • Hassle-Free Setup: No software to install or update. Get started quickly and easily.
  • Continuous Improvements: Enjoy all new features at no additional cost.
  • Flexible Billing: No annual contracts — benefit from convenient month-to-month billing.
  • Data Freedom: Easily export your data anytime you need.
  • Quick Deployment: Get your first project up and running in just minutes.
High Level View
Intervals Introduction
In-depth Intervals Intro
Running Time: 4:35

Why We Built Intervals

After exploring countless project management, task management, time tracking, and ticketing software options, we found none that met our workflow requirements. That’s why we created Intervals — a holistic and integrative platform designed to track time, manage tasks, and keep projects on schedule, all in one place.

With Intervals, our powerful reporting features provide everything you need to gauge the health of your business. By analyzing your task and time tracking data, you can answer critical questions such as:

  • Which client projects are currently in progress?
  • What is our average hourly rate?
  • How much work have we billed this month?
  • Do we need to hire additional staff?

By consolidating all your projects, tasks, and time tracking into a single application with robust reporting capabilities, Intervals delivers the insights you need to enhance productivity and profitability.

Cultivate Successful Projects
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Project Management Overview
Running Time: 5:26

Project Management

Managing multiple people and projects can be a daunting task. At Intervals, we understand the importance of tracking both time and effort alongside project work. Our platform features intuitive visual graphs, charts, dashboards, and detailed project activity reports to help you manage projects in real time.

With Intervals, you can answer crucial questions such as:
  • Is our team working efficiently?
  • Are we at risk of exceeding our budget?
  • What tasks have I been focusing on?
  • How much work did our team accomplish this week?
Cultivate Successful Projects

No more guessing about where a project stands.

Do You Need Enterprise-Level Project Management Software?

For most small businesses, the answer is no. What you truly need is project management software that is collaborative, comprehensive, and easy to use.

The Intervals Approach

Intervals empowers small businesses to manage projects more effectively through a straightforward feedback loop we call:

Predict → Track → Learn

Here’s how it works:

  1. Predict: Create a project estimate.
  2. Track: Monitor your time and expenses.
  3. Learn: Run reports to compare against the estimate and gain insights.

Intervals helps you get work done by providing your team with the tools they need to access all relevant information, track their tasks, and collaborate efficiently. Meanwhile, you receive meaningful, real-time insights into each project’s status, enabling informed decision-making and continuous improvement.

Never lose an hour
Time tracking video
Time Tracking Overview
Running Time: 4:08

Time Tracking

Our software offers a variety of methods to keep track of your time effortlessly. Whether you prefer using timers, manually adding time, importing time, or tracking via a mobile app, Intervals has you covered. With Intervals, you’ll know exactly how much time and effort is going into your projects. Plus, our built-in weekly timesheet submission and approval system ensures that time entries remain accurate and unaltered.

Key Features:

  • Tight Integration: Seamless connection between tasks and timers.
  • Versatile Time Tracking: Multiple methods to track time that suit your preferences.
  • Weekly Timesheet Management: Easy submissions and approvals.
  • Automated Notifications: Alerts for missing time entries and overdue timesheets.
  • Insightful Visual Reports: Gain valuable insights with meaningful visual reports.
  • Mobile Accessibility: Track time on the go with our Android and iOS apps.
  • Excel Alternative: A superior option to traditional Excel time tracking.
Weekly Hour Graph

Integrated Time Tracking and Task Management

Intervals seamlessly combines time tracking and task management to streamline your workflows. This integration enhances the power and clarity of your reports, allowing you to analyze work at the task level for deeper insights into your daily operations.

For professional services companies, Intervals simplifies time tracking. Whether you operate on fixed or hourly billing, it’s crucial to monitor project progress in real-time.

Time is our most precious, non-renewable resource. Knowing where your time goes is essential for maintaining healthy margins and keeping your business thriving. Don’t let lost time jeopardize your success.

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Weekly Timesheets & Approvals
Running Time: 7:17

Task list
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Task Management Overview
Running Time: 6:22

Task Management

Intervals keeps your tasks organized, allowing you to quickly find work assigned to you and stay on schedule. Our platform maintains a detailed history of conversations and updates on each task, enhancing collaboration and ensuring everyone is on the same page.

Key features:

  • Daily Task Notifications:
    Stay informed with daily task assignment notifications.
  • Milestone Management:
    Effectively manage deliverables with milestone tracking.
  • Drag-and-Drop Rescheduling:
    Easily reschedule tasks with a simple drag-and-drop interface.
  • Email Updates:
    Receive email notifications on task updates to stay current.
  • Mobile Accessibility:
    Update tasks on the go with our mobile app.
  • Detailed Task Histories:
    Access comprehensive histories of task conversations and updates.
  • Recurring Tasks:
    Set up recurring tasks to streamline repetitive work.
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Milestones & Multi Task Deliverables
Running Time: 4:07

A Comprehensive Approach to Task Management

Intervals is a versatile and powerful task management tool that integrates task management and time tracking into one seamless application. Our task features include document uploads, versioning, comments, custom workflows, and daily email notifications to keep you on top of your tasks.

Milestone progress

Adapting to Your Workflow

Evolved from a traditional ticketing system, Intervals adapts to your specific task management workflows. Customize your task settings to suit your needs, making it easy to identify tasks that require your attention with just a few clicks.

Milestone Management

Intervals also includes milestones to help you manage deliverables and the overall project lifecycle. Milestones group related tasks together, simplifying the process of managing and completing each deliverable. Our visual calendars feature drag-and-drop rescheduling, allowing for easy adjustment of due dates as needed.

Intelligent Reporting

Analyze your day-to-day work with several intelligent reports, enabling you to quantify the time and effort dedicated to each milestone. With Intervals, you can clearly see the impact of your hard work and make informed decisions to improve efficiency.

 

Weekly Trends Report
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Reports Overview
Running Time: 7:10

Powerful Reporting Tools

Intervals offers a comprehensive suite of reports to help you understand your data, whether you need an overview or an in-depth analysis. Our platform features visual graphs, charts, dashboards, and detailed line item tabulations to suit your reporting needs. Easily share reports with clients by exporting them as PDFs or Excel spreadsheets, and schedule automatic email reports on a recurring basis.

Key Features:

  • Real-Time Graphing:
    Get immediate insights with real-time visual graphing.
  • Trend Analysis:
    Analyze weekly and monthly trends to track performance over time.
  • Client Project Insights:
    Identify which client projects consume the most time.
  • Time Comparison:
    Compare billable and non-billable time for better financial insights.
  • Flexible Export Options:
    Export your data to Excel, PDF, or XML formats.
  • Favorite Reports:
    Save your favorite reports for quick and easy access.

Enhanced Business Intelligence

Managing all your projects, tasks, and time in one central platform is incredibly powerful. By adding comprehensive reporting capabilities, Intervals provides a level of business intelligence that can significantly boost your company’s productivity and profitability.

With a wide range of reports available, Intervals delivers quick answers to your most important questions:

  • Is business trending up or down?
  • Do we need to hire more staff?
  • Which client have we billed the most? The least?
  • What types of work have we been focusing on?
  • Are we at risk of exceeding our project budget?
Never lose an hour
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Documents Overview
Running Time: 3:24

Document Sharing

Upload the supporting documentation you need for each project, milestone, and task, giving your team 24/7 access to the files they need to complete their work efficiently. Intervals ensures that your documents are always organized and easily accessible.

  • Version Control:
    Keep versions of each file for historical reference and easy retrieval.
  • Task Attachments:
    Upload and attach documents directly to individual tasks.
  • Tagging:
    Tag documents for organic classification and effortless searching.
  • Accessibility:
    Access your files from anywhere, at any time.
  • No Restrictions:
    Upload any file type without restrictions.
  • Google Drive Integration:
    Link documents from Google Drive for seamless file management.
Tags

Effortless Document Management

Stop losing track of supporting documentation. With Intervals, you can upload any type of file directly to the project or task you are working on, ensuring it’s always right where you need it, when you need it.

Most workflows require more than just written instructions — they demand source copy, photographs, and other visuals to be shared with your team. Intervals features flexible document storage that helps you keep track of all your project files effortlessly.

Constantly updating the same file? Upload each iteration, and Intervals will keep track of past versions. Historical copies of each document are just one click away, providing you with easy access to previous versions whenever needed.

What types of files can you upload? Contracts, logos, screenshots, design comps, copy, photos, work requests — any file you need to get your work done. Intervals ensures your documents are organized and accessible, for everyone on your team.

Customizable visual themes
Time tracking video
How to Personalize Intervals
Running Time: 5:08

Personalization

Intervals gives your business a professional look that will impress your clients and establish trust in your processes. Each Intervals account can be personalized in a number of ways to make it truly unique, so you can manage your work your way.

Key Features:

  • Brand Customization
    Personalize your account with your company logo.
  • Color Themes
    Choose a color theme that complements your brand identity.
  • Custom Stylesheets
    Apply customizable stylesheets for a truly unique appearance.
  • Default Settings
    Customize defaults such as work types, task statuses, and more to match your
  • workflow.
  • Global Support
    Enjoy support for over 70 international locales.
  • Unicode Compatibility
    Full support for Unicode, including Mandarin and Chinese character sets.
Default Modules
Default Modules
Running Time: 3:59

Tailor Intervals to Match Your Brand and Workflow

Intervals can be customized to match both your visual brand and your business workflows. Configure work types, hourly rates, task statuses, and task categories to suit your specific needs. With global locale support, you can also control currency, time, and date formatting to align with your regional preferences.

Beyond these basic customizations, Intervals offers advanced options like customizable stylesheets for a unique look and feel, as well as the ability to incorporate your company’s logo and color theme. This flexibility ensures that Intervals not only looks like an extension of your brand but also operates seamlessly within your established processes.

Customizable invoices
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Invoices Overview
Running Time: 4:30

Integrated Invoicing

Intervals simplifies client billing, automating the invoicing process to save you time and effort. Just input your parameters, and Intervals will generate a detailed invoice that reflects the work completed, ready to be sent directly to your clients.

Whether you bill hourly, offer monthly retainers, or charge flat project fees, Intervals provides a seamless invoicing experience integrated with your projects, tasks, and time tracking data.

Key Features:

  • Overdue Invoice Notifications
    Stay on top of outstanding payments with automated notifications sent directly to your inbox.
  • Accurate Invoices
    Create invoices based on actual time tracking data, ensuring accuracy and transparency.
  • Customizable Invoices
    Create freestyle invoices tailored to your specific requirements, including every last detail about the work being billed.
  • Tax Support
    Intervals supports various tax systems, including Canadian GST, Quebec PST, and other second taxes.
  • Faster Payments
    Get invoices in front of your clients quickly and improve cash flow by getting paid sooner.
Outstanding balances report

Simplify Invoicing and Improve Cash Flow

Creating precise invoices is effortless with Intervals. Select the billing dates, and Intervals will compile your billable hours for that period. Invoices can be printed, saved as PDFs, and directly emailed to your client.

For non-hourly billing, you can craft customized freestyle invoices.

Small businesses often face unpredictable cash flows, causing stress. Intervals provides tools to improve cash flow and payment frequency. Its invoicing software addresses crucial questions to maintain project timelines and positive cash flow:

  • Does this client still owe us money? If so, how much, exactly?
  • Should we continue working with this client? Or, wait until we get paid?
  • When was the last time we got paid?
  • How much money do we have circulating in unpaid invoices?

Intervals not only helps in creating invoices but also informs on who to invoice and how much to bill them. Visual dashboards and balance reports provide insights into billable work, invoiced amounts, and remaining balances for each client project.

Integrations with accounting platforms like QuickBooks, Xero, and FreshBooks enable seamless use of Intervals alongside preferred accounting and billing software, maximizing productivity.

Customize Your Workflow with the API

The Intervals API empowers you to take control of your data and tailor solutions to suit your unique needs. Whether you’re building an intranet, an interactive spreadsheet, a mobile app, or a custom report, the possibilities are endless, limited only by your creativity.

Here are just a few examples of how our customers have leveraged the API:

  • Dynamic charts and spreadsheets with Power BI
  • Data analysis using Excel data feeds
  • Custom task notifications
  • Tailored time tracking reports
  • Event-based task updates
  • Seamless integration with onsite intranets

Learn more about the Intervals API.

 

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