Time Tracking Tip: Rounding Up Timers

John Reeve | February 25th, 2008 | , ,

Time Tracking Tip: Rounding Up TimersEstimating and tracking time is a learned discipline that does not come easy to most, including ourselves. One practice we found useful was to implement a ’round up’ feature in Intervals, to round up our timers to the nearest one-eighth (.125) of an hour. Why one-eighth? Because it’s a nice, neat number and is usually the right amount for tracking phone calls, emails, and conversations; the little things that leak most of our time.

Rounding up time also makes it easier to estimate time calculations in your head — a useful skill for planning out your workday, estimating projects, and just getting things done. Based on past experience, we know that a task is going to be a ‘point-two-fiver’ or a ‘two-point-two-fiver.’ We’ve learned that tasks smaller than a ‘point-eight-seven-fiver’ are probably a waste of time, and that spending your morning on a ‘four-point-three-seven-fiver’ is nice because it means you are focused on one thing only.

If you are struggling with time tracking, try rounding up your time spent on each task. Choose an increment that works best for you (.25 may be more ideal) and bump up those time entries. This practice will increase your billable hours, make you more focused on the things that are trackable, and help you manage your day more effectively. And if your clients complain, then they are most likely the nickel-and-diming sort you’d be better off without.

2 Responses to “Time Tracking Tip: Rounding Up Timers”

  1. Rich Larson says:

    Can we set a different ’round up’ increment? We bill in 1/2 hour increments… thanks!

  2. John Reeve says:

    Rich,

    Thanks for the feedback. Intervals does not support setting the round up increment to another value at this time. But we will certainly take it into consideration. Thanks for the feedback.

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John Reeve
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John Reeve

John is a co-founder, web designer and developer at Pelago. His blog posts are inspired by everyday encounters with designers, developers, creatives and small businesses in general. John is an avid reader and road cyclist.
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Jennifer Payne
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Jennifer Payne

Jennifer is the Director of Quality and Efficiency at Pelago. Her blog posts are based largely on her experience working with teams to improve harmony and productivity. Jennifer is a cat person.
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Braden Jones
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Braden Jones

Braden is a co-founder and strategist at Pelago. His blog posts draw from his worldwide business travels and forays into the retail apparel industry. Braden loves to surf and recently adopted a Doka named Moose.
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Michael Payne
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Michael Payne

Michael is a co-founder and product architect at Pelago. His contributions stem from experiences managing the development process behind web sites and web-based applications such as Intervals. Michael drives a 1990 Volkswagen Carat with a rebuilt 2.4 liter engine from GoWesty.
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