Prioritize Your Workload Using Milestones

John Reeve | January 27th, 2009 | , ,

We recently launched a milestones feature for Intervals, our hosted project management software. The addition of milestones is intended to make the task management process an easier one, especially in the small business environment where the number of current tasks can become overwhelming. Here are some practical tips on how to prioritize your workload using milestones in your day-to-day work flow.

Avoid becoming buried in details

Task lists are great, but they can quickly grow to contain more than a hundred tasks and become overwhelming. Staring at too many tasks at once can easily cause sensory overload. By grouping tasks within Intervals milestone tracking software, you can focus on what needs to happen at the next step of the project. Milestones present the opportunity for small victories so you don’t become mired in a neverending task list.

Group tasks into milestones on a calendar

We are so used to managing our lives with calendars—we have them next to our phones, on our desks, in our checkbooks—that it makes a lot of sense to manage our small business with one, too. Seeing the month at a glance on a calendar makes it easier to shuffle significant events based on your current or projected workload.

Manage priorities by dates, not lists

Lists can be difficult to prioritize. Even when tasks contain fields like priority and status, as they do in Intervals, it helps to see visually on a calendar when tasks are due. Knowing when a group of tasks is due can help you prioritize your workday. It’s a lot easier to focus on what is due this week, instead of worrying about the next few months.

The new calendar view in Intervals makes all of these tips easy to do. Milestones & tasks can be dragged around on the calendar to reschedule them. And right-click contextual menus make it simple to update milestones and tasks and add notes to them. With Intervals, prioritizing your workload is easy.

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John Reeve
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John Reeve

John is a co-founder, web designer and developer at Pelago. His blog posts are inspired by everyday encounters with designers, developers, creatives and small businesses in general. John is an avid reader and road cyclist.
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Jennifer Payne
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Jennifer Payne

Jennifer is the Director of Quality and Efficiency at Pelago. Her blog posts are based largely on her experience working with teams to improve harmony and productivity. Jennifer is a cat person.
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Michael Payne
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Michael Payne

Michael is a co-founder and product architect at Pelago. His contributions stem from experiences managing the development process behind web sites and web-based applications such as Intervals. Michael drives a 1990 Volkswagen Carat with a rebuilt 2.4 liter engine from GoWesty.
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