New to Intervals? Have questions or need help?:
Weekly timesheet submissions and approvals

1. •  
     CommentAuthorMichael
   • CommentTimeFeb 6th 2007 edited

    
   When you first start using Intervals you will notice reminders popping up in the header to submit your timesheets. For Administrators you will be prompted to "approve" timesheets.
   
   When will I get prompted to submit time?
   - Intervals uses a Monday through Sunday work week. If you have logged time for the previous week come Monday you will be prompted to submit your timesheet.
   
   Why does Intervals nag and put reminders in place?
   - This system is built out of our struggle tracking time and trying a variety of systems. We found that if you never have to "submit" your time you were more likely not to review your time. As you've seen by the lost time calculator, the little pieces can really add up.
   
   - We also found that it's human nature to not like tracking time and submitting timesheets. That's why Intervals is built around tracking time on tasks. If you work on something add time to the task you are working on. Timesheets are really more of a metaphor for your week than a real timesheet.
   
   Why do I have to approve timesheets?
   - We originally did not want to approve time, but we found that the weekly approval process is the best way to keep the time information clean and correct. If you don't do it weekly you can fall behind and find yourself approving and/or entering a ton of time at once.
   
   - The approval process is there to deliberately have Administrators get a final look over the time. Before using Intervals is took us hours to approve our weekly time. It's not uncommon for our small team to work on 30 different billable projects in a week. Tabulating and reviewing that time was a nightmare before Intervals. When we approve time we typically are making sure that billable and unbillable work is set properly and that each team person is near their weekly goals.
   
   - At Pelago we average about 240 hours per week across our billable and unbillable projects per week. It typically takes us less than 1/2 an hour to approve the previous week.
   
   Timesheet submissions and approvals are a deliberate friendly nag to submit time weekly and approve it to help keep you and us organized.