How to Add Your Intervals iCalendar Subscription to Your Calendar Software

| February 7th, 2013 | , , , ,

The new iCalendar subscriptions from Intervals allow you to add your milestones, tasks, and notes to your favorite desktop or web-based calendar software. These instructions detail how to obtain the URL for your iCalendar subscription and add it to Google Calendar, Apple iCal, or Microsoft Outlook (2007 or later).

A note about authentication

The iCalendar URL does not require any authentication when you subscribe to it with your calendar software. Do not share your iCalendar URL with anyone — your iCalendar URL is unique to your Intervals account and includes your milestones, your tasks, and your notes.

How often will my calendar update?

The rate at which your calendar refreshes itself depends on the iCalendar software and its settings.  The software might refresh the iCalendar subscription every 30 minutes, or only once a day. If you don’t see your calendar changes showing up as soon as you would like, look at the settings or follow up with the software vendor.

Where to Find the URL for Your iCalendar Subscription

Where to Find the URL for Your iCalendar SubscriptionThe first step in setting up your iCalendar subscription URL is to decide what should be included in it. To do this, use the filter options in the right column of the home calendar. For example, you might want to filter the calendar milestones and tasks by a certain client. Once the filter options have been selected, click the “Filter” button to redraw the calendar.

Next, hover your mouse over the iCalendar icon (pictured at right) and select “Subscribe” from the drop down menu. This will bring up a lightbox window (pictured below), with the URL for your iCalendar subscription. Highlight the URL and copy it. You are now ready to set up your Intervals calendar subscription using your preferred desktop or web-based software.

Lightbox window with the URL for your iCalendar subscription

Adding Your iCalendar Subscription to Google Calendar

After logging in to your Google calendar account at www.google.com/calendar you should see something similar to the screenshot below. Click on the drop down menu labeled “Other calendars” and select the “Add by URL” option.

Add calendar by URL with Google Calendar

 

Paste the iCalendar URL that you copied from Intervals into the “URL” field. Click the “Add Calendar” button to finish adding the calendar to your Google account.

Paste the iCalendar URL from Intervals into Google Calendar

 

Tasks, milestones, and notes will appear at the top of the calendar as all-day events, Tasks will span the calendar from their start date to their due date. Milestones and notes will appear as single day events.

Intervals tasks, milestones, and notes displayed in Google Calendar

 

Adding Your iCalendar Subscription to Apple iCal

Open up iCal on your Mac. Right-click in the left column and select “Subscribe” from the drop down menu.

Subscribe to a new calendar in Apple iCal

 

Paste the iCalendar URL from Intervals into the “Calendar URL” field and click the “Subscribe” button to go to the next step.

Paste iCalendar URL from Intervals into Apple iCal

 

Configure and confirm the settings for this iCalendar subscription. Change the name to match the filtering options used to generate the iCalendar subscription in Intervals. Use the available settings to determine what should appear and how often to refresh. Click “OK” to continue.

Configure iCalendar Subscription Settings in Apple iCal

 

Your milestones, tasks, and notes will appear in Apple iCal as all-day events at the top of your calendar. The calendar itself will have been repositioned in the left column and will now appear under the heading “SUBSCRIPTIONS.”

Intervals milestones, tasks, and notes displayed as all-day events in Apple iCal

Adding Your iCalendar Subscription to Microsoft Outlook

Open up Outlook and go to the calendar. Click on “Open Calendar” in the header and select “From Internet…”

Open calendar from Internet in Outlook

 

Paste the iCalendar URL from Intervals into the location. Click the “OK” button to continue.

Paste iCalendar URL from Intervals into Outlook

The milestones, tasks, and notes from your Intervals home calendar will now appear as all-day events at the top of the new calendar. This calendar is located in the left column under the “Other Calendars” heading and can be toggled on and off as needed.

Intervals tasks, milestones, and notes displayed in Outlook

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Intervals is online time, task and project management software built by and for web designers, developers and creatives.

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John Reeve

John is a co-founder, web designer and developer at Pelago. His blog posts are inspired by everyday encounters with designers, developers, creatives and small businesses in general. John is an avid reader and road cyclist.
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Michael Payne

Michael is a co-founder and product architect at Pelago. His contributions stem from experiences managing the development process behind web sites and web-based applications such as Intervals. Michael drives a 1990 Volkswagen Carat with a rebuilt 2.4 liter engine from GoWesty.
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